Collision Report Frequently Asked Questions (FAQ)
How do I contact the Kentucky State Police Civilian Collision Records Section?
E-mail:
kspciviliancollision@ky.gov
If a police officer responded to my collision do I need to fill out a Civilian Collision Report as well?
No. If an officer has responded and indicated he/she will be completing the report, you are not required to complete a second report. Please allow 10 days for the report to be completed by the officer and made available in our system.
If I don’t know who hit me, can I still fill out a Civilian Collision Report?
Yes. If your car was parked and you discovered damage, you can complete the report with your information in “Unit 1” and put “UNK” for the name of “Unit 2”. No other information is required for unknown unit information. Add as much known information as possible.
What if I do not know the location of where my vehicle was damaged? Can I still complete the collision report?
If you discovered the damage a different day or time, you can enter the city and/or county that the collision occurred. If that information is not known, enter “UNK” in the location.
My insurance company is requesting a collision report number for my claim. How can I obtain a collision report number?
After you complete the online report the system will generate a report number. This is a unique number assigned to your collision. You will be given the option of downloading the report for your records.
I forgot to download/save my civilian collision report after submission. How do I obtain a copy of my report?
You may submit an Open Records Request to the Custodian of Records. Information on this process can be found here: https://www.kentuckystatepolice.ky.gov/open-records-requests
Can KSP provide the identity or insurance information of another party involved in my collision?
Our agency only serves as a repository for civilian collision reports submitted in accordance with Kentucky law (KRS 189.635). When a collision is not investigated by a law enforcement officer at the scene, it is the responsibility of the involved individuals to complete and submit a Civilian Collision Report.
If you were unable to obtain the other party’s information at the time of the collision, you may wish to contact your insurance provider for guidance on next steps.
Please note:
- We do not investigate civilian-reported collisions.
- We do not collect, verify, or maintain insurance information for involved parties.
- We are prohibited from releasing personal identifying information (PII), including names, addresses, dates of birth, or vehicle identification numbers (VIN), except as permitted by law.
- Submitted reports are retained for up to two years and may be accessible only through a valid open records request by an involved party, subject to applicable legal restrictions. https://www.kentuckystatepolice.ky.gov/open-records-requests